DataFlow Addenda: A 72-Hour Response Playbook for Western-Trained Clinicians (UAE · KSA · Qatar)

The 72-hour response workflow (copy/paste)

Hour 0–6 — Read & scope

• Open the addendum; list each requester question as a separate bullet.

• Map each bullet to a document/action you will supply.

Hour 6–24 — Fix the evidence

• Create one colour PDF per item at 300–400 dpi: Original → Legalisation (Apostille/consular) → Sworn translation (if needed).

• Rename files cleanly: Surname_Name_Degree_[University]_YYYY.pdf.

Hour 24–48 — Align identities & dates

• Ensure passport-exact name across all files (all middle names).

• Build an Employment Timeline Sheet (one page): employer, role, full dates (DD/MM/YYYY), setting (hospital/clinic/home).

• If there’s a gap: add a short explanatory note (study leave, relocation, parental leave).

Hour 48–72 — Submit & signal

• Upload to the correct bucket (Education/Licence/Employment/Good Standing).

• Add a cover note referencing each addendum point and the file you’ve provided.

• Save receipts/screenshots; diary +7 days for follow-up.

Clean evidence packs that move fast

• Education: degree + transcript (legalised → then translated).

• Licence/Good Standing: current or most recent, verifiable (QR/link), inside 90 days when possible.

• Employment: reference letters on headed paper with exact dates, setting, and duties (acute/ICU/OP/IP).

• Identity: passport page scan (colour), name variants explained in a one-liner if applicable.

Name hygiene (fix once, use forever)

• Update university/regulator/employer portals to your passport-exact name.

• Where your degree/licence shows a maiden or prior name, add a linking document (marriage certificate/change-of-name deed) in the pack.

• Use the same email/phone in every submission; it reduces cross-checks.

Email/portal cover note (paste & adapt)

Subject: DataFlow Addendum Response — [Your Name] — Case [ID]

Dear Reviewer,

Please find responses to the addendum dated [DD/MM/YYYY]:

1. Education transcript stamp unclear → Re-scanned colour PDF (300 dpi) attached (Surname_Name_Transcript_[University]_YYYY.pdf).

2. Employment gap 05/2022–08/2022 → Explanatory letter attached (relocation); CV and reference letters reflect adjacent dates.

3. Name variation → Passport-exact name confirmed; marriage certificate attached linking prior surname.
   All files are in the appropriate buckets with clear filenames. Thank you.

What not to do (common pitfalls)

• Upload mixed files (degree + marriage certificate in one PDF).

• Re-submit the same low-resolution scan.

• Argue dates without documentary proof.

• Leave addenda idle—speed is a signal reviewers value.

Mini-audits (10 minutes that prevent future addenda)

1. One PDF per item? Yes/No

2. All names = passport-exact (including middle names)?

3. Dates in CV = dates in references?

4. Scans readable at 100% zoom with seals/QRs visible?

5. Buckets correct (Education/Licence/Employment/Good Standing)?

Role-specific notes

Short FAQs